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Manage Business Meetings Efficiently

Make room for hospitality

Organising business meetings can be time-consuming, with scattered information and poor coordination slowing you down. VenueSuite simplifies the process by managing everything – requests, quotes, communication, and invoicing – in one place, giving you more time for your guests and plenty of space for hospitality.

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#2 Popularity Index on HotelTechReport

Cocktails ready to be served
Accountmanager looking at the VenueSuite application on a tablet
Pitcher and glass filled with water, mint leaves and lemon
Modern interior design of a business meeting venue

Less guesswork, more guests

First impressions matter. With VenueSuite, you can focus entirely on your guests, from their initial booking request to the successful gathering.

Sell smarter

  • Online requests

    Receive all your guests' wishes in advance, from date and time to catering and technology. With this insight, you can anticipate their preferences and create a successful gathering together.

  • Digital quotes

    Create your digital offer with a single click, complete with photos and videos. This helps you showcase your venue clearly, stay ahead of the competition, and secure quicker approvals from your guests.

Keep track

  • One central place

    Access all reservations, customer communications, and documents – from quotes to banquet event orders – online. This keeps everything organised and you can plan your meetings with peace of mind.

  • Easy to update

    Process last-minute changes easily via the planning board, so that both your guest and team are informed instantly and collaboration runs smoothly.

Focus on your guests

  • Well informed

    Create personalised offers for your guests directly in the booking tool, tailored to the size and duration of their meeting. This way, you streamline the journey from request to arrival for a seamless and efficient experience.

  • Personalised information

    Send personalised offers with ease, include photos and videos, and ensure guests feel warmly welcomed at every interaction.

Vrouwelijk accountmanager zit glimlachend aan een ronde marmeren tafel met een tablet en bloemenvaas, terwijl ze een telefoongesprek voert in een sfeervolle kantooromgeving.

"VenueSuite makes it easy to receive requests through our website. Quotes are also prepared quickly, allowing us to spend more time with our guests. Truly a valuable addition to our team."

Noëlle Ockhuizen Accountmanager, Green Village

Man in een zakelijke outfit met een grijze blazer staat zelfverzekerd in een moderne kantoorruimte met houten wandpanelen en een flip-over op de achtergrond.

"Because the guests book themselves, we have far less work in processing the booking."

René Steenbakkers CEO, Aristo Meeting Centre

Ready for a full house?

Take a tour and see how VenueSuite lets you handle your venue effortlessly, so you can focus more on what truly matters – caring for your guests.

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One solution for all teams

Owners & managers

Understanding the status of your venue

As an owner, having a clear view of your venue’s performance is essential. With centralised online access to all requests, you can respond instantly to guest needs and create a strong first impression from the very first digital interaction.

Get full insight into your location

Sales & planning

Quick response and complete overview

Respond right away to requests with digital quotes that guests can easily sign online, keeping you in charge and your occupancy calendar full. All information – messages, offers, work lists, and invoices – is stored in one central location. From request to payment, everything is managed quickly and efficiently.

Start planning more efficiently

Marketing

More conversions and valuable insights

Receive high-quality requests that truly convert. With Google Tag Manager and the CRM system you will gain valuable insights into your guests' behavior. Plus, ensure a consistent brand experience – from the first request to the final invoice – that perfectly aligns with your corporate identity.

Improve your marketing results

Finance

Fast invoicing and payment processing

Simplify your invoicing process. Invoices and payments are automatically generated from up-to-date booking data, eliminating costly errors. Stay on top of your financial status without complicated systems, and easily integrate with your accounting software if needed.

Simplify your billing

IT & e-commerce

Easy to connect

VenueSuite integrates with your existing tech stack. On request we can connect with accounting and property management systems. And the booking tool easily connects to any website, regardless of the platform. Allowing you to work centrally and maintain full oversight.

Connect your systems

For venues of all sizes, VenueSuite is the perfect fit

Interior of a meeting venue with a large table and chairs

Meeting venues

Receive requests through your website, send digital quotes, and organise your calendar for optimal occupancy. Let VenueSuite take care of the details, so you can focus on your guests.

Modern interior with a long table and chairs in a restaurant

Restaurants

Simplify bookings for your meeting spaces. Manage requests and communication online with a single click, freeing up more time for your guests.

Modern interieur met banken van een onafhankelijk hotel

Independent hotels

Receive requests based on real-time availability, send digital offers quickly, and organise everything efficiently with banquet event orders and an occupancy overview.

Modern interieur met tafels en stoelen van een hotelketen

Hotel chains

Manage all your venues easily with all information in one place. Stay updated and provide a consistent brand experience for your guests everywhere.

Curious how VenueSuite can offer a fitting solution for your venue?

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Plan a demo

Find a plan that suits you and your venue

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Free

The basis for smart bookings and effective venue management.

Always free No start-up costs, just try it out!

Get started

Including

  • Branded booking tool
  • Digital proposals
  • Planboard
  • Email templates
  • Relationship management

Go

Advanced tools for greater personalisation and an easier financial process.

€72 per month excl. VAT and one-off fee €195

Get started

Everything in Free, plus

  • Invoicing and payments
  • Multiple proposal templates
  • Block dates
  • Multi-day bookings
  • Google tag manager link
Most popular

Pro

Increased conversions and smoother collaboration with real-time availability, dynamic pricing, deposits, and operational documents.

€159 per month excl. VAT and one-off fee €295

Get started

Everything in Go, plus

  • Real-time availability
  • Seasonal pricing
  • Function sheets and documents
  • Calendar connection
  • Deposit invoices
  • Accounting connection (on request)

Enterprise

The ultimate solution for full control over your organisation, featuring white label styling, a multi-venue account, and an integrated booking tool.

On request

Get started

Everything in Pro, plus

  • Multi venue account and booking tool
  • Whitelabel branding
  • Periodic reports
  • PMS connection (on request)
  • Multiple languages
Compare features per plan

Be our guest

Do you have any questions? Our team is ready to help you. Leave your details and we will call you back.

Avatar van VenueSuite sales medewerker

Humpry van Asdonck

Sales

Meetings made easy

Digital quotes

Send digital quotes with a single click

Send digital quotes instantly, allowing guests to sign online directly. This guarantees a smooth and efficient process from the initial request to a successful meeting.

Create your first quote

Invoicing and payments

Easy invoicing for quick payments

Create invoices with a single click, including for multi-day meetings and VAT-split packages. With the Mollie and Stripe integration, you receive payments quickly and maintain a clear overview with ease.

Start with automatic invoicing

Insights and management

Get to know your guests and offer personalised service

With our software, you collect all guest information in one place and gain insights into their preferences and behaviours. This helps you understand your guests better and offer a more personalised service.

Learn more about your guests.

Automatic emails and templates

Send automatic emails with handy templates

Keep your guests informed with email templates, automatic confirmations, reminders, and updates.

Try our email templates

Booking tool

Receive high-quality, converting enquiries

With our booking tool, guests can request a booking anytime and specify their requirements in detail, saving time for both parties and ensuring a smoother path to hosting a successful meeting.

Let your guests book online

Planboard and occupancy calendar

Plan efficiently with our planning board

With VenueSuite's user-friendly calendar and planning board, you can instantly view all bookings, preventing double bookings and optimising occupancy rates.

Start planning

Dynamic pricing

Dynamic pricing for more turnover and a full calendar

Adjust your prices flexibly based on demand and availability, ensuring a full schedule on quiet days and maximising revenue during peak periods.

Manage your prices

Get a taste of it

Take care of your guests while our software takes care of your administration. Sign up today and discover how venue management is made easy.

Get started
Plan a demo

Open the door to carefree venue management

Easy start

Getting started is simple, no matter your current processes. Our team will guide you step by step, so you can quickly begin using a system that suits your venue.

No training required

Our user-friendly software works seamlessly on both desktop and mobile, allowing you to manage bookings on the go and stay in control within minutes.

More benefits for your venue

Manage all your bookings in one central place. Simplify administration, streamline operations, and leave a lasting first impression.

Discover for yourself how our booking tool makes room for hospitality.

Start today
Plan a demo