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RESERVATION SYSTEM

The Fastest Way to Manage Requests

Reservations, changes, guest communication: it gets messy quickly. Our reservation system brings everything together in one place. From the initial request to a paid invoice, all accessible from your phone or laptop. You stay in control, without the constant chasing.

SIMPLE AND CLEAR

Always on Top of your Schedule

Tired of endless emails just to check availability or make small changes? Our system updates everything automatically. Just drag a booking to a new room in your visual calendar, and the rest adjusts instantly. No duplicate work, no messy admin. Just a smooth, efficient schedule.

  • Visual calendar with drag-and-drop bookings
  • Live overview of all enquiries, provisional holds and confirmed bookings
  • Efficient, organised admin in one place

UP TO DATE AT ALL TIMES

One Update,
Everything in Sync

Manually updating quotes, invoices, function sheets and emails? It adds up fast. With our reservation system, change something once, and it’s updated everywhere automatically. Whether you're on your phone or at your desk, you're always working with the latest information.

  • Automatic syncing of all documents and emails
  • Clean, user-friendly interface
  • Fully mobile-optimised

FAST AND RELIABLE COMMUNICATION

Sent Automatically,
Right on Time

Clock ticking, inbox overflowing, invoices overdue… Manually sending emails can be slow and prone to error. With smart templates and triggers, your messages go out at exactly the right time, fully personalised. CRM data is filled in for you, and you choose what gets sent and when. Quick, accurate and tailored to each guest.

  • Ready-made email templates
  • Smart content fields with live booking data
  • Automated triggers and manual controls per client or booking

EFFICIENT MANAGEMENT BEHIND THE SCENES

No More “I Thought You Had It” Moments

Tasks scribbled on sticky notes. Deadlines remembered but not written down. And someone always forgets the projector. Sound familiar? Our task management tools keep everything clear. See who’s doing what, when it’s due, and where it fits into the booking. Assign tasks to colleagues and avoid last-minute panics.

  • Tasks with clear deadlines
  • Assign actions to team members
  • Linked directly to the relevant booking

Everything in one place for a clearer overview. That’s how Ambassade Hotel manages reservations.

At Ambassade Hotel, atmosphere and attention to details are everything. Behind the scenes, the reservation system keeps things running perfectly without anyone noticing a thing.

43%
Conversion Improvement
51 min
Average Response Time

Discover
VenueSuite's Features

Interactive E-Proposals

Single & Multi Venue Booking Engine

Let your schedule
do the hard work

Used by forward-thinking venues